Last updated 15 October 2026
Who we are
rungolf.club is a trading name of RunGC Ltd, a company registered in Ireland (company no. 829282). In this policy, “we”, “us” and “our” mean RunGC Ltd.
For any question about your data, or to use any of your rights, email [email protected].
Two roles: the website, and the club software
On this website and in our sales and marketing, we decide how your data is used, so we are the “controller” under the General Data Protection Regulation (GDPR). Most of this policy covers that.
Inside a club’s rungolf.club software (members, bookings, competitions, scores, wallets), the golf club is the controller and we process data on the club’s behalf, under a data processing agreement with the club. If you’re a member of a club that uses rungolf.club, your club’s own privacy notice explains how it uses your data, and your club is the first place to go with requests. We’ll help your club respond.
What we collect, and why
When you fill in a form on this site
Booking a demo, registering interest, referring a club or joining the advisory council, we collect what you type in: usually your name, email, phone number, club and role, and any message. We also note which page you sent it from, so we know which pages are useful.
We use it to reply to you, arrange what you asked for, and keep a record of our conversation. Our lawful basis is legitimate interests (responding to an enquiry you made), or steps before a contract where you’re asking about using rungolf.club for your club.
When someone refers a club
If someone refers your club to us, they may give us your name and work contact details. We use them only to get in touch about rungolf.club, we tell you who referred you when we first contact you, and we won’t contact you again if you ask us not to. Our lawful basis is legitimate interests.
Contacting golf clubs
We keep a list of golf clubs, mostly from public directories and club websites, with the club’s general contact details and the names and work contact details of people in club roles. We use it to email clubs about rungolf.club, to ask for feedback, and to track our conversations. We don’t use personal email addresses for this. Every email says who we are and has a one-click unsubscribe. Our lawful basis is legitimate interests (telling clubs about a service relevant to them), and you can object at any time.
When you use the club software
Staff and members who sign in give us an email address, and we send sign-in links and service emails (booking confirmations, competition notices, receipts). We process this for clubs, as described above.
Analytics
Only if you allow it, we use Google Analytics to see how visitors use this site: pages viewed, roughly where visitors are, the device and browser. Our lawful basis is your consent, which you can withdraw at any time from “Cookie settings” at the bottom of every page. See our cookie policy.
Payments
Card payments in the club software are handled by Stripe. Card details go straight to Stripe and are never stored by us. Payments go to the club’s own Stripe account.
Who we share it with
We never sell personal data. We use a small number of service providers (“processors”) to run rungolf.club, each under a contract that requires them to protect it:
| Provider | What for |
|---|---|
| Supabase | Database and sign-in |
| Railway | Hosting the website and software |
| Resend | Sending email |
| Stripe | Card payments |
| Website analytics, only with your consent |
We may also share data with professional advisers, or where the law requires it.
Transfers outside the EU
Some providers are based in, or use services in, the United States. Where data leaves the European Economic Area, we rely on the EU–US Data Privacy Framework or the European Commission’s Standard Contractual Clauses, so it keeps the same level of protection.
How long we keep it
- Enquiries, demo requests, referrals and council applications: for as long as we’re in conversation, then up to 2 years after our last contact.
- Club contact list: while it’s relevant. If you unsubscribe or object, we keep just enough to make sure we don’t contact you again.
- Club software data: for as long as the club’s agreement says, and returned or deleted when the club leaves.
- Analytics: Google Analytics keeps data for up to 14 months.
- Accounting records: 6 years, as Irish tax law requires.
Your rights
Under GDPR, you have the right to:
- get a copy of the data we hold about you;
- have it corrected if it’s wrong;
- have it deleted;
- restrict how we use it, or object to us using it, including for direct marketing, which we’ll always stop;
- receive it in a portable format;
- withdraw your consent at any time, where we rely on it.
Email [email protected] and we’ll reply within one month. It’s free. If you’re unhappy with how we’ve handled your data, you can complain to the Data Protection Commission, though we’d appreciate the chance to put it right first.
Security
Data is encrypted in transit, passwords are never stored in readable form, and access is limited to the people who need it. If a breach ever puts your data at risk, we’ll tell you and the Data Protection Commission as the law requires.
Children
This website is for golf clubs and isn’t aimed at children. Junior members’ data in the club software is the responsibility of their club, as controller.
Changes to this policy
We’ll update this page when how we use data changes, and change the date at the top. For significant changes, we’ll tell clubs directly.